Information for Delegates
MEETING DATES AND VENUE
The 8th SPRFMO Commission Meeting (COMM8) will be held in Port Vila, Vanuatu, from 14 to 18 February 2020, along with the 7th meeting of the Finance and Administration Committee (FAC7). The 7th Compliance and Technical Committee (CTC7) will take place immediately before, from 10 to 12 February 2020.
The venue will be the Warwick Le Lagon Hotel.
REGISTRATION
Registration for the 8th SPRFMO Annual Meeting is now open.
If you have registered but can no longer attend, please contact the Secretariat on: Secretariat@sprfmo.int
ACCOMMODATION
Accommodation is available at the Warwick Le Lagon hotel through THIS BOOKING LINK. The cut-off deadline to access preferential rates is 9 January 2020.
The hotel and accommodation contact for the Warwick Le Lagon is Ms Darshita Naidu on dnaidu@warwickhotels.com. The following prices are offered for delegates attending the SPRFMO meetings:
Room type: Garden View
Rate: 18,000 VUV per night (~US$160)
Room type: Lagoon View
Rate: 20,000 VUV per night (~US$171)
Room type: Lagoon Superior
Rate: 21,000 VUV per night (~US$180)
Room type: Garden Bungalow
Rate: 23,000 VUV per night (~US$198)
Room type: Lagoon Bungalow
Rate: 38,000 VUV per night (~US$325)
Room type: Overwater Villa
Rate: 55,000 VUV per night (~US$470)
These prices include breakfast.
VISA
Each delegate is responsible for finding out whether they require a visa to travel to Vanuatu, including stopovers, as well as making their visa applications. The Secretariat is not involved in any stage of visa applications.
A list of the countries that require a visa to travel to Vanuatu is available on the Answer the Call of Vanuatu tourism page (updated May 2018). Further useful information can be found on the Department of Vanuatu Immigration and Passport Services.
The Secretariat issues one letter per delegation to support visa applications. Delegations are responsible for sending the Secretariat the list of delegates, providing the following details for each of them:
- Name
- Nationality
- Date of Birth
- Sex
- Occupation
- Organisation/Agency
- Passport number
DELEGATIONS
As per Rule 2.1 of the Rules of Procedure, the names of all designated representatives and any alternative representatives, as well as names of experts and advisors are expected to be advised to the Secretariat as much in advance of the meeting as possible. Designating the Head of Delegation and the Alternative Representative is of great importance as they will be the only two people in the delegation to have emails sent with the working documents during the meetings.
PROPOSALS
Members intending to submit proposals to create or amend SPRFMO Conservations and Management Measures or regulations are reminded that these should be received by the Secretariat by 26 December. To help Members in this process, the Secretariat has created a section on the website that contains the word versions of the cover page template (summary of the proposal) and all CMMs and SPRFMO basic documents ready for download.
MEALS
Breakfast is included in the cost of the hotel room. The host has kindly announced that buffet lunch will be provided free of charge every meeting day, but not on break day (Thursday 13 February) -NOTE that beverages are not included in lunch and will have to be paid for separately by delegates. Even though lunch will not be provided on break day, the host has announced dinner will be provided on that day due to the potential evening meal unavailability outside of the hotel premises.
SOCIAL EVENTS
A welcome cocktail has been confirmed to take place at the venue hotel, on Friday 14 February at 18:30 hrs.
An official dinner has been planned but the exact date, time and venue are yet to be confirmed by the host.
INTERNET AVAILABILITY
Internet will be available in the common areas and in the meeting rooms; however, the hotel does not provide internet in the accommodation rooms and delegates wanting to access the internet while in their own rooms will have to pay for it at an additional cost:
- Internet for 3 days (72 hours): 5,000 VUV (~US$43)
- Internet for 7 days (168 hours): 10,000 VUV (~US$86)
- Internet for 1 hour: 1,000 VUV (~US$9)
- Internet for 24 hours: 2,400 VUV (~US$21)
LANGUAGE
All meetings will be conducted in English. English-Spanish interpretation will be available.
ELECTRICITY AND POWER
The voltage in Vanuatu is 240 volts single phase at 50 hertz . The standard connectors and sockets are flat three pin plugs (as also found in Australia and New Zealand).
There will be facilities at the meeting venue for computer use and access to the Internet.
