REGISTRATION AND CREDENTIALS
Participants should register for the meeting as soon as possible using the Registration Form.
Online registration does not ensure individuals will be entitled to attend a SPRFMO meeting. As per the Rules of Procedure (Regulation 2), delegations should provide a Letter of Credentials with the delegation members that will represent it at the meeting. A template Letter of Credentials is provided here for guidance, which should be completed and sent to the Secretariat as far in advance of the meeting as possible. Please note that, as per the Rules of Procedure, the COMM10 will be open to accredited delegates only.
For assistance and meeting related enquiries please contact Coordination and Communications Officer, Ms Susana Delgado, on [email protected].
MEETING DATES AND VENUE
The 11th SPRFMO Commission Meeting (COMM11) will be held in Manta, Ecuador, from 13 to 17 February 2023. The 10th meeting of the Finance and Administration Committee (FAC10) will take place on 9, 10 and 14 February 2023. The 10th Compliance and Technical Committee (CTC10) will take place on 7-10 February 2023.
The venue will be the Wyndham Manta Sail Plaza Hotel and Convention Center.
ACCOMMODATION (updated 28 Nov 2022)
Accommodation is available at the Wyndham Manta Sail Plaza Hotel and Convention Center at preferential rates as per the details below. The cut-off deadline to access preferential rates is 31 December 2022.
The hotel and accommodation contact is as follows:
Email: [email protected]. Alternatively, you can also contact the hotel via Whatsapp on: +59 39 87777722.
On either the email address and the Whatsapp number, participants only need to identify themselves as SPRFMO delegates and a payment link will be sent to them for accommodation. This online Google form is also available for participants to provide other information.
If you have difficulties contacting the hotel, please email the host contact point, Ms Dana Zambrano, on [email protected].
The following prices are offered for delegates attending the SPRFMO meetings:
Room type: Deluxe Single Room
Rate: US$ 99 + 22%
Room type: Executive Single Room
Rate: US$ 139 + 22%
These prices include breakfast and transport from the Manta Airport to the venue.
VISA
Most people don't need a visa to enter Ecuador as per the Ecuador Visa Policy. This implies that they can simply travel to Ecuador and get a stamp on their passport with the date of arrival & number of days they can stay. You can stay for a maximum duration of 90 days within a period of 365 days with this stamp.
That being said, each delegate is responsible for finding out whether they require a visa to travel to Ecuador, including stopovers, as well as making their visa applications. The Secretariat is not involved in any stage of participants travel.
A list of the countries that require a visa to travel to Ecuador follows: Afghanistan, Angola, Bangladesh, Cameroon, The Democratic Republic of the Congo, Cuba, Eritrea, Ethiopia, The Gambia, Ghana, Guinea, Haiti, India, Iraq, Kenya, Libya, Nepal, Nigeria, North Korea, Pakistan, Senegal, Somalia, Sri Lanka, Syria, Venezuela.
Upon request, the Secretariat can issue one letter per delegation to support visa applications or internal administrative procedures for the delegation. In order to issue such an invitation letter, delegations are required to send the Secretariat the list of their delegates, providing the following details for each of them:
- Name (as per passport)
- Nationality
- Date of Birth
- Sex
- Occupation
- Organisation/Agency
- Passport number
- Passport expiry
ENTRY REQUIREMENTS
Ecuador eliminated its COVID-19 entry requirements effective October 20, 2022. International travelers are no longer required to present COVID-19 vaccination cards or proof of a negative COVID-19 test prior to entering Ecuador.
International travelers are still required to present a declaration of traveler health. The declaration is available on the ministry of Public Health website: https://declaracionsalud-viajero.msp.gob.ec/.
DELEGATIONS
As per Rule 2.1 of the Rules of Procedure, the names of all designated representatives and any alternative representatives, as well as names of experts and advisors are expected to be advised to the Secretariat as much in advance of the meeting as possible. Designating the Head of Delegation and the Alternative Representative is of great importance as they will be the only two people in the delegation to have emails sent with the working documents during the meetings.
PROPOSALS
Members intending to submit proposals to create or amend SPRFMO Conservations and Management Measures or regulations are reminded that these should be received by the Secretariat by 25 December 2022. To help Members in this process, the Secretariat has created a section on the website that contains the word versions of the cover page template (summary of the proposal) and of all CMMs and SPRFMO basic documents ready for download.
MEALS
Breakfast is included in the cost of the hotel room. Additionally, the host has kindly announced that lunch will be provided free of charge every meeting day (except Saturday 11 February).
SOCIAL EVENTS
- A day tour is scheduled to take place on Sunday 12 February 2023
- A welcome cocktail has been confirmed to take place on Monday 13 February.
- A dinner for Heads of Delegation has been planned on Wednesday 15 February, time and venue are yet to be confirmed by the host.
LANGUAGE
All meetings will be conducted in English. English-Spanish interpretation will be available.
SECURITY
Recording: The Secretariat may record the sessions tfor report writing purposes. Attendees are advised, however, that recording at the meeting (audio or video) and dissemination of material under discussion outside the meeting is prohibited.
ELECTRICITY AND POWER
Ecuador operates on a 120V supply voltage and 60Hz.
For Ecuador there are two associated plug types, types A and B. Plug type A is the plug which has two flat parallel pins and plug type B is the plug which has two flat parallel pins and a grounding pin.
Type A 
Type B