Information for Delegates

Click here to download Panama's Information guide for participants

REGISTRATION AND CREDENTIALS

Participants should register for the meeting as soon as registrations open, using the Registration Form.

Online registration alone does not ensure individuals will be entitled to attend a SPRFMO meeting. As per the Rules of Procedure (Regulation 2), the names of all designated representatives and any alternative representatives, as well as names of experts and advisors are expected to be advised to the Secretariat as much in advance of the meeting as possible. Designating the Head of Delegation and the Alternative Representative is of great importance as they will be the only two people in the delegation to have emails sent with the working documents during the meetings. A template Letter of Credentials is provided here for guidance, which should be completed and sent to the Secretariat as far in advance of the meeting as possible. Please note that, as per the Rules of Procedure, the COMM13 will be open to accredited delegates only.

For assistance and meeting-related inquiries, please contact the Coordination and Communications Officer, Ms Susana Delgado, on [email protected].

MEETING DATES AND VENUE

The 14th SPRFMO Commission Meeting (COMM13) will be held in Panama City, Panama, from 2 to 6 March 2026. Preceding the Commission meeting, the 13th meeting of the Finance and Administration Committee (FAC13) and the 13th meeting of the Compliance and Technical Committee (CTC13) will be held between during the 24-27 February week --a schedule of that first week of the annual meeting can be downloaded here.

A session of the SC Salas y Gomez and Nazca Task Team will be held on Saturday 28 February.

The venue of the annual meeting will be the ATLAPA Convention Centre, located at Avenida 5 B Sur, Panama City, Panama.

The SPRFMO annual meeting will be held in person only (no remote/virtual participation) but the proceedings will be live-streamed --this will allow delegates to follow the proceedings but will not be able to engage further.

ACCOMMODATION (updated 27 November 2025)

The hotels recommended by Panama are:

The Grand Sheraton Panama. The link gives you access to a negotiated rate
The Aloft Panama. The link gives you access to a negotiated rate

A direct contact with the hotel is Liz Rodriguez who can be reached on [email protected], and Yashira Douglas at [email protected].

*Please note that all negotiated rates are NON-REFUNDABLE.

VISA

Please review the following information, Provided by the government of Panama, regarding your country of nationality and the type of passport you are traveling on:

Upon request, the Secretariat may issue one invitation letter per delegation to support visa applications and internal administrative procedures for the delegation. In order to issue such an invitation letter, delegations are required to send the Secretariat the list of delegates to be included in the letter, providing the following details for each of them:

Name (as per passport)
Nationality
Date of Birth
Occupation
Organisation/Agency
Passport number
Passport expiry (with at least 6 months left before expiry)

PROPOSALS

Members intending to submit proposals to create, review, or amend SPRFMO Conservations and Management Measures (CMMs) or regulations are reminded that these should be received by the Secretariat no later than 11 January 2026.

To assist Members in this process, the Secretariat has created a section on the website (login required) that contains the Word versions of all CMMs and SPRFMO basic documents ready for download, as well as the cover page template (summary of the proposal) which should accompany all proposals.

SOCIAL EVENTS

This information will be published as it becomes available.

LANGUAGE

All meetings will be conducted in English. English-Spanish interpretation will be available. The live-streaming will be in the original language of the meeting only.

CONFIDENTIALITY AND RECORDING

Recording: The Secretariat may record the sessions for report-writing purposes.

Confidentiality: Attendees are advised that recording at the meeting (audio or video) and dissemination of material under discussion is prohibited.